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--- for messages:
hey.com categories according to: https://thesweetsetup.com/hey-email-disrupted-my-email-workflow/
imbox (important inbox), the feed (things like newsletters), paper trail (things like receipts), reply later (stuff you gotta answer), set aside (e.g. reference for later stuff), all files (file attachements), labels, 'screened out' (stuff that 'the screener' filtered out -- this isn't junk mail, it's just stuff that wasn't so important)
another key thing they did was have 'stickies' which are short notes shown next to emails in the index. And 'clips' which are highlights/facts from an email (like an address or account number) which appear in a list of 'clips' over all emails
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so main todo item status classes:
so mb: new, idea, active, inactive, closed -- what states inside active? find that blog post about sticky notes (that says to use string? and dont worry about colors initially?)
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so we're coming closer to a set of semi-common set of todo categories:
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"someday" todos "anytime" todos "Ideas > To Do > Doing > Review > Approved > Done"
received, assigned, in progress, completed start date, end date, due date on hold, backlog, today, this week, this month new, requires action (idea/backlog/"scheduled"(date/today/mbtoday/fewdays/week/month/qtr/year/H/I/soon/now/anytime/context), waiting and should followup, scheduled for later/dependency/delegatedanddontworryaboutit, wip, done/cancelled/hold/somedaymb/fun on track, at risk, off track tasks with priorities is different from an ordered queue of tasks upcoming, this week, current, done/testing exploring planning doing
Productivity has three subcategories : to do ,incoming messages ,knowledge base. mb also proj management communication tool/to do list/project manager/notification system/composition tool/reading list/file storage area/reference library/conversation archive/planning tool/note-taking app. to do list, an agenda, a filing cabinet, a magazine rack a digital calendar, a task manager, a reference app, and a read later app.
"chore" task type there are task type like repeating, and then there wre types like bug/feature
etd: mb new status to separate IDEA without a propsal from PROPOSED (is there a shorter synonym? Recall that PLAN had the ambiguity of whether a plan was needed or provided, and whether the task had yet been added to a list of dependencyordered committed work.
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priority isdone iswaiting when following... (for dependent tasks, i think) next in line (link) (for dependent tasks) client (link) content.. (link) projects (link) area status knowledge... (link) completion da...
enum for 'priority': immediate quick scheduled 1st_priority 2nd_priority 3rd_priority 4th_priority 5th_priority errand remember (note: the numbered priorities mark the main 3-5 tasks for each day)
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(setq org-todo-keywords '((sequence "TODO" "FEEDBACK" "VERIFY" "
| " "DONE" "DELEGATED"))) |
The vertical bar separates the TODO keywords (states that need action) from the DONE states (which need no further action). If you do not provide the separator bar, the last state is used as the DONE state.
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dash/plus: todo done wait delegated note moved-or-carried-forward-to-another-list
dash/plus extension: same as above, plus: idea diary/thought
todo done nix task_migrated_into_collection task_scheduled_in_future_log event note
signifiers:
collections: index: just an ordinary toc for the book, telling you what pages each section may be found upon) future log: dated items later than the current month (in the example, 6mos are displayed on one spread (two pages next to each other); there are about three items for each future month; some items are tasks, others are events, some have asterisks (priority) Monthly Log: two parts: Calendar Page, Task Page
Daily Log
nested items allowed
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--- todo wip done imp [5]
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todo done nix carried_forward_to_next_day [6]
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note task done moved_to_other_list somedaymaybe (moved_to_other_list: eg task manager or evernote to "incubate or be deferred") professional personal general contexts: energy_level (hi, normal, lo, errands), clients, Email, Phone, Errands,
https://productivityist.com/the-strikethrough-system/
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todo done carried_forward_to_next_day deferred_to_another_list_calendar_or_task/project_manager note event idea/thought "Occasionally, journal items aren’t carried forward to the next day. Instead they may belong as a next action on a project-specific list, or need to be deferred to future date. These scenarios can both be handled within the confines of the Bullet Journal, but to me they’re better handled by Omnifocus. Really, you could use any task app here—I don’t think it matters. " -- [7]
views: forecast view for tomorrow
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task note event priority explore migrate bills nix habit work (my note: does migrate mean 'migrated', like the other paper systems that have a symbol for an item that was migrated to the next day/next month? -- [8]
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not sure how much this is real advice and how much it is just a pretty picture, but in https://www-makeuseof-com.cdn.ampproject.org/v/s/www.makeuseof.com/what-is-solo-tasking/amp/?amp_gsa=1&_js_v=a6&usqp=mq331AQIKAGwASCAAgM%3D#amp_tf=From%20%251%24s&aoh=16420636482566&csi=0&referrer=https%3A%2F%2Fwww.google.com&share=https%3A%2F%2Fwww.makeuseof.com%2Fwhat-is-solo-tasking%2F, at the top of the post there is a pic of an organizer with the following sections on the page:
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todo next hold waiting done cancelled phone meeting -- http://doc.norang.ca/org-mode.html
todo: agenda views from that file http://doc.norang.ca/org-mode.html#CustomAgendaViews
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TODO UNION SO FAR
statuses open/closed: open done nix nix: rejected deleted abandoned completion: new/unclear idea accepted/confirmed/backlog scheduled/planned?/assigned todo/planned soon next/ready outlining/planning wip in_review to_publish ready for review, changed requested, approved waiting_for_client backlog, to be prioritized, low impact, high impact, out of scope not started, draft, edit, done active, inactive, new, open, stalled, resolved, rejected overdue behind inactive/waiting/blocked/delegated/(scheduled/planned)? delegated exploring/toconsider planning doing pending
completion simplifications: new, idea, active, wait, done (and active has substates?) Long-term Short-term wip Done Shipped (obsidian's, renamed) context/person someday anytime other simplifications: new, requires action (idea/backlog/"scheduled"(date/today/mbtoday/fewdays/week/month/qtr/year/H/I/soon/now/anytime/context), waiting and should followup, scheduled for later/dependency/delegatedanddontworryaboutit, wip, done/cancelled/hold/somedaymb/fun todo doing park Research/Maybe, Todo, In Progress, Testing, Done active paused done cancelled TODO wip done cancelled maybe backlog week today done followup/wait doing todo inbox/new backlog/want pending/completed/cancelled “Todo”, “Doing” and “Done”
todo next done waiting hold cancelled phone meeting
TODO WAITING SOMEDAY CHECK TODO STARTED WAITING SOMEDAY TODELEGATE DELEGATED idea/proposed ondeck active / paused accept/defer/reject/apply Accepted, Rejected, or Under Review backlog bugs in progress critical done idea todosoon todolater backlog/bugs/in progress/critical/done (critical > in progress > bugs > backlog; note that 'in progress' features trump bugs but not critical)
when: ideas soon an_entry_for_each_of_the_next_4_quarters anytime week now someday upcoming, this week, current, done/testing team_help stalled deferred on_hold today/anytime/someday now/soon/later/zzz
health: green yellow red (on track, at risk, needs attention)
planning attributes imp urg priority(P3,P4,P5) due_date start_date weight milestone epic project starred flagged
attributes context/person/point of contact type: bug discussion doc enhancement suggestion support bug feature chore (defect enhancement task) process_improvement refactor question, incident, problem, task, suggestion, other
confirmed needsinfo related issues relation types: related, blocking, blocked by assignee gitlab maturity/nasa TRL update attributes: title, current status (on track, at risk, off track, hold), summary, what's been accomplished, what's blocked stickies/clips: associated short notes/highlights/facts shown in the agenda repeating severity categories people assignee reporter triage owner references related issues details keywords, votes revisions attachments
views project portfolio nil milestone any milestone (except nil) upcoming milestone (the next milestone) started (any milestone AND milestone is 'open' AND start date <= today) due soon, overdue, aged, next action week single action list (a list of tasks not in any project?) by project by label someday/maybe anytime upcoming someday My Day (tasks explicitly selected into My Day) From Yesterday Upcoming (today and tomorrow) Recently Added Important Planned Flagged Email Tasks projects upcoming waiting-on (waiting-on others, dependencies) ongoing low-priority list
"I wanted a view that showed projects with a few subtasks underneath them." . What am I waiting for? T Not really an agenda command - shows the to-do tree in the current file b Shows business-related tasks o Shows personal tasks and miscellaneous tasks (o: organizer) w Show all tasks for the upcoming week W Show all tasks for the upcoming week, aside from the routine ones g … Show tasks by context: b - business; c - coding; w - writing; p - phone; d - drawing, h - home 0 Show common contexts with up to 3 tasks each, so that I can choose what I feel like working on ) (shift-0) Show common contexts with all the tasks associated with them 9 Show common contexts with up to 3 unscheduled tasks each ( (shift-9) Show common contexts with all the unscheduled tasks associated with them d Timeline for today (agenda, clock summary) u Unscheduled tasks to do if I have free time U Unscheduled tasks that are not part of projects P Tasks by priority p My projects 2 Projects with tasks "
areas fun personal professional/work health finance skills fitness productivity product marketing ux research travel vacation recipies reading_list invoices notes mindsets writings concepts interests sources people health goals projects pkm biz admin branding and audience client execution family health and fitness home learning personal admin product dev R support sales and marketing
quasi-areas everyday goals resources planning activites writing calendar journaling todos
productivity tools: to do , agenda, incoming messages ,knowledge base / filing cabinet, proj management, calendar, read later app (stream/magazine rack; or reading list?) reminders
my notes:
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https://github.com/jasonplatts/nova-todo "Global Included Tags - TODO and FIXME tags are always matched by the extension. However, additional tags can also be detected, including BROKEN, BUG, DEBUG, DEPRECATED, EXAMPLE, ERROR, ERR, FAIL, FATAL, FIX, HACK, IDEA, INFO, NOTE, OPTIMIZE, QUESTION, REFACTOR, REMOVE, REVIEW, TASK, TRACE, UPDATE, WARN, and WARNING. Keep in mind that detecting a larger number of tags might cause slower performance in larger workspaces."
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bug epic feature task test_case user_story issue
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" ...
I like that the folders sort alphabetically, and also in the order of how things flow.
reply
jrochkind1 3 days ago
| root | parent | next [–] |
That reminds me of a "kanban board" with: Backlog, Ready, In Progress, Complete. " -- https://news.ycombinator.com/item?id=30667327
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https://www.neilvandyke.org/todotxt/
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" > This works great for me since I have level 1 tasks as categories and any > actionable items start at level 2. So a project is any level 2 task > with actionable subtasks (any todo keyword)
i am thinking of something like that. there are 2 todo sequences: PROJECT SOMEDAY MAYBE COMPLETED ACTION WAITING BLOCKED DONE only things that are actually actionable get called "actions" and end up in my daily list of things to do. " -- [9]
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To Do, In Progress, Blocked, Cancelled and Completed -- https://www.getflow.com/blog/introducing-task-statuses
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risc-v extension statuses: "under discussion, development, public review, frozen, and whether it's been ratified" -- [10]
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" For this to work I have docs folder with a todo.txt, architecture.txt, questions.txt and features.txt. ... Something that also really helps is anytime I'm wrapping up a session on a project, the last thing I do before committing changes to git is to make a list of the next half dozen baby steps to complete. Without this, sometimes I'll come back to a project but only have limited time and I waste it trying to remember where I was, so a little hint from the past saying "jump in right here next time" is very handy. "
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https://dropbox.tech/infrastructure/disaster-readiness-test-failover-blackhole-sjc dropbox Maelstrom runbook statuses and task statuses (a runbook contains multiple tasks):
ready (runbook), pending (task) active failed completed (runbook), success (task)
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template for project organization (should store this somewhere):
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[✓] = done
[⛭] = WIP
[?] = Active design concern, probably in flux
[ ] = not started-- https://hg.sr.ht/~icefox/garnet
nice todos/project organization here:
https://web.archive.org/web/20220723205832/https://hg.sr.ht/~icefox/garnet
--- issue relations:
blocked, blocking, related, and duplicate
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low, medium, high, and urgent
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status, priority, estimates, due dates, assignee, labels, cycle(s), projec
references to other issues in text
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Planned, started, paused, cancelled, closed, archived
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triage/new, Backlog, (active: toDo/unstarted, In Progress/started), (archived?: Completed, Canceled)
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(my idea)
how about:
new proposed
| hold |
any of these can also be snoozed
--- " Projects: Short-term efforts that you're working on right now, such as completing a web-page design, finishing a language course or researching the best podcast microphone. Areas: Long-term responsibilities you want to manage over time. For example, the area of our lives called "finances" that doesn't have a definite end date; it's something we will have to think about and manage for as long as we live. Resources: Think about what you are interested in (e.g., architecture, interior design), subjects you are researching (e.g., habit formation, project management), and useful information you want to be able to reference (e.g., vacation spots, project testimonials). Archives: Inactive items from the other three categories. For example: projects that are completed or canceled, hobbies you're no longer interested in, or responsibilities you're no longer committed to.
" -- Tigo Forte
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goal
(and mb goal date instead of target date for soft deadline? no, target date probably better)
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stuck (in addition to 'blocked')
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current, next up, future, completed
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on gitlab, "backlog" is just another milestone
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awaiting qa proofing needs verification
verify qa
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could say 'impact' instead of 'importance'
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" When using the Eisenhower priority matrix, you’ll sort tasks by:
Do
Schedule
Delegate
Delete
In an action-centered priority matrix, you’ll sort tasks by:
Investigate
Proceed
Avoid
Consider
"---
blocked vs stalled
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in this dashboard, they have progress/status:
and results:
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meals chores trips family money pets home auto holidays night events
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in review on hold pending back burner
development discovery approved
now soon next later
up next want need
active
time period (eg Q4 2023) progress (eg 70%) confidence (eg on track,at risk) ---
https://conventionalcomments.org/
praise suggestion issue todo question thought chore note typo polish quibble (non-blocking) (blocking) (if-minor)
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https://johnnydecimal.com/ is big on 2-level hierarchies
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